Important: If you have a Microsoft Office 365 account, and you use Outlook and Outlook on the web or Outlook on the web for business, you need to create a signature in both products. To create and use email signatures in Outlook on the web, see. If you want to see how it's done,. Open a new email message. Select Signature Signatures from the Message menu. Depending on the size of your Outlook window and whether you're composing a new email message or a reply or forward, the Message menu and the Signature button might be in two different locations. Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature.
Under Edit signature, compose your signature. You can change fonts, font colors, and sizes, as well as text alignment.
By default Outlook keeps the formatting of whatever it is that you are pasting instead of the formatting of the email you are composing. Here is a quick tip on how to change that behavior. Change Copy and Paste Options. This tip should work for Outlook 2003, 2007, 2010 and probably most older and newer versions.
If you want to create a more robust signature with bullets, tables, or borders, use Word to format your text, then copy and paste the signature into the Edit signature box. Notes:. You can add links and images to your email signature, change fonts and colors, and justify the text using the mini formatting bar under Edit signature. You can also add social media icons and links in your signature. For more information, see. To add images to your signature, see.
Under Choose default signature, set the following options for your signature: In the E-mail account drop-down box, choose an email account to associate with the signature. You can have different signatures for each email account. If you want your signature added to all new messages by default, in the New messages drop-down box, select one of your signatures.
If you don't want to automatically add a signature to new messages, choose (none). This doesn't add a signature to any messages you reply to or forward. If you want your signature to appear in the messages you reply to and forward, in the Replies/forwards drop-down, select one of your signatures. Otherwise, accept the default option of (none). Choose OK to save your new signature and return to your message. Outlook doesn't add your new signature to the message you opened in Step 1, even if you chose to apply the signature to all new messages. You'll have to add the signature manually to this one message.
All future messages will have the signature added automatically. To add the signature manually, select Signature from the Message menu and then pick the signature you just created. Add a logo or image to your signature If you have a company logo or an image to add to your signature, use the following steps. Open a new message and then select Signature Signatures. In the Select signature to edit box, choose the signature you want to add a logo or image to. Select the Image icon, locate your image file, and select Insert. To resize your image, right-click the image, then choose Picture.
Select the Size tab and use the options to resize your image. To keep the image proportions, make sure to keep the Lock aspect ratio checkbox checked. When you're done, select OK, then select OK again to save the changes to your signature. Insert a signature manually If you don't choose to insert a signature for all new messages or replies and forwards, you can still insert a signature manually.
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In your email message, on the Message tab, select Signature. Choose your signature from the fly-out menu that appears. If you have more than one signature, you can select any of the signatures you've created. See how it's done. Create a signature. Open a new message. On the Message tab, in the Include group, click Signature, and then click Signatures.
On the E-mail Signature tab, click New. Type a name for the signature, and then click OK.
In the Edit signature box, type the text that you want to include in the signature. To format the text, select the text, and then use the style and formatting buttons to select the options that you want. To add elements besides text, click where you want the element to appear, and then do any of the following: Options How to To add an electronic business card Click Business Card, and then click a contact in the Filed As list.
Then click OK To add a hyperlink Click Insert Hyperlink, type in the information or browse to a hyperlink, click to select it, and then click OK To add a picture Click Picture, browse to a picture, click to select it, and then click OK. Common image file formats for pictures include.bmp,.gif,.jpg, and.png. To finish creating the signature, click OK. Note: Each message can contain only one signature. Insert a signature automatically. On the Message tab, in the Include group, click Signature, and then click Signatures.
Under Choose default signature, in the E-mail account list, click an email account with which you want to associate the signature. In the New messages list, select the signature that you want to include. If you want a signature to be included when you reply to or forward messages, in the Replies/forwards list, select the signature. Otherwise, click (none).
Insert a signature manually. In a new message, on the Message tab, in the Include group, click Signature, and then click the signature that you want. Tip: To remove a signature from an open message, select the signature in the message body, and then press DELETE. See also Feedback on creating an Outlook signature Do you have feedback on creating or using Outlook signatures?
We'd like to know. In particular, if you had trouble locating the Signatures menu, we'd like to know where you expected to find the option to create a signature. The Outlook programming team and the Outlook documentation team listen to your feedback. Click Yes or No at the bottom of your screen next to Was this information helpful? And leave your comments and suggestions for improving Outlook's signature feature.
Please let us know what version of Outlook you're currently using as well as why you searched for help on creating a signature. We'll update this documentation regularly to answer as much of your feedback as we can.
This tutorial explains different aspects of Outlook signature. You will find the detailed steps to create and change signature in Outlook, add a signature to all outgoing emails automatically and insert it into a message manually. Also, you will learn how to make a professional Outlook signature with an image and clickable social media icons. If you often communicate with your friends and family, and especially if you conduct business via e-mail, your signature is one of the most essential points of communication. They say the first impression is important, and so is the last, because a positive last impression is a lasting impression!
Over the web, there exist numerous articles, tips and special tools to create a professional email signature. In this tutorial, we will focus mostly on practical 'how-to' guidelines to create, use and change a signature in Outlook. Somewhere between the lines, you will also find a few tips to make personalized, informative, and attention-getting Outlook email signatures. How to create a signature in Outlook Creating a simple signature in Outlook is easy. If you have a few different e-mail accounts, you can set a different signature for each account. Also, you can automatically add a signature to all outgoing messages, or you can choose which message types should include a signature.
To set up a signature in Outlook, perform the following steps. On the Home tab, click the New Email button. And then click Signature Signatures on the Message tab, in the Include group.
Another way to access the Signature feature is via File Options Mail section Signatures in Outlook 2010, Outlook 2013, and Outlook 2016. In Outlook 2007 and previous versions, it's Tools Options Mail Format tab Signatures.
Either way, the Signatures and Stationery dialog window will open and display a list of previously created signatures, if any. To add a new signature, click the New button under Select signature to edit, and type a name for the signature in the New Signature dialog box. Under the Choose default signature section, do the following:. In the E-mail account dropdown list, choose an email account to associate with the newly created signature. In the New messages dropdown list, choose the signature to be automatically added to all new messages. If you don't want Outlook to add any email signature to new messages automatically, leave the default (none) option.
From the Replies/forwards list, choose the signature for replies and forwarded message, or leave the default option of (none). Type the signature into the Edit signature box, and click OK to save your new Outlook email signature. In a similar manner, you can create a different signature for another account, for example one signature for personal emails and another for business emails. You can even create two different email signatures for the same account, say a longer signature for new messages, and a shorter and simpler one for replies and forwards. As soon as you have set up your email signatures, they all will appear in the New messages and Replies/forwards dropdown lists. This example shows a very simple text signature just for demonstrational purposes. If you are creating a formal email signature, you may want to design it in a business-like way, and include a clickable brand logo and social media icons.
You will find relevant information and the detailed steps in this section:. How to add a signature in Outlook Microsoft Outlook allows you to configure the default signature settings so that a selected signature will be added to all new messages and/or replies and forwards automatically; or you can insert a signature in an individual email message manually. How to add signature in Outlook automatically If you've closely followed the previous section of this tutorial, you already know how to have a signature automatically added to new messages, replies and forwards in Outlook 2016, 2013, 2010 and earlier versions. All you have to do is to select the desired default signature(s) for each of your accounts.聽 As you remember, these options reside under the Choose default signature section of the Signatures and Stationery dialog window and are available when.
For example, in the following screenshot, I set up a signature for my ' Sales' account, and choose Formal signature for new messages and Short signature for replies and forwards. Insert Outlook email signature into messages manually If you don't want to auto sign your email messages, the alternative is to add the signature to each message manually. In this case, you set the default signature to (none): And then, when composing a new message or replying to an email, click the Signature button on the Message tab Include group, and select the desired signature: Set up a different signature for replies and forwards If you want to create a different signature for messages that you Reply to, Reply All or Forward, you can use our add-in. The primary purpose of this add-in is to help Outlook users instantly reply to emails with templates. In addition, this tool lets you assign keyboard shortcuts to most frequently used templates, and automatically add a signature to different email types.
For example, to have your Outlook html signature automatically inserted in all new messages, just do the following:. Select your signature in an email and click the New Template icon on the Template Phrases toolbar to create a new template with your signature. In the new template, select New Mail in the Shortcut dropdown list, and click Save: And then, you can create another template with a shorter and simpler signature: And assign it to one of the following message types: Reply, Reply to all, or Forward: That's it!
From now on, the selected email signature will be added to the specified message types automatically. To see the Template Phrases add-in in action, you are welcome to download a fully functional.
How to change signature in Outlook As you've just seen, it's no big deal to create a signature in Outlook. Changing an existing email signature is equally easy.
Just open the Signature and Stationery window with an overview of your existing signatures, as demonstrated in, and do any of the following:. To rename an Outlook signature, click on the signature under Select signature to edit, and click the Rename The Rename Signature box will show up, where you type a new name, and click OK to save the changes. To change the appearance of any text in your Outlook email signature, use the mini formatting toolbar at the top of the Edit signature. To change an email account associated with the signature, or change the message type (new messages, replies/forwards), use the corresponding dropdown list under Choose default signature in the right-hand part of the Signatures and Stationery dialog window. How to add image to Outlook signature If you are communicating with a lot of people outside of your organization, you may want to personalize your email signature by adding your company logo, your personal photo, social media icons, a scanned image of your handwritten signature, or other picture.
As everything else related to Outlook signatures, adding an image is very easy and straightforward. Open the Signatures and Stationery dialog window (as you remember that fastest way is to click New Email on the Home tab, and then click Signature Signatures on the Message tab).
Under Select signature to edit, click the signature to which you want to add an image, or click the New button to create a new signature. In the Edit signature box, click where you want to add an image, and then click the Insert a picture button on the toolbar. Browse for a logo, social media icon or other image that you want to add to your Outlook email signature, select it, and click the Insert button. Outlook allows adding pictures in the following formats:.png,.jpg,.bmp, and.gif. Click OK to finish creating your Outlook signature with image.
If instead of (or along with) your company logo, you added social media icons, obviously you would want to link those icons to the corresponding profiles, and the next section explains how to do it. How to add hyperlinks to Outlook signature Naturally, nothing prevents you from adding a link to your web-site by typing it in full. But the company name that links to your corporate web-site will definitely look nicer. To make any text in your Outlook signature clickable, just do the following:. In the Edit signature box, select the text, and click the Hyperlink button on the toolbar.
If the hyperlink text is not added to the signature yet, you can simply place the mouse pointer to where you want to add a link, and click the Hyperlink button. In the Insert Hyperlink window, do the following:. In the Text to display box, type the text you want to make clickable (if you've selected any text prior to clicking the Hyperlink button, that text will appear in the box automatically). In the Address box, type the full URL. In the Signatures and Stationery window, click OK to save the changes.
How to make an image in your Outlook signature clickable To make the logo, social icons or other image in your Outlook email signature clickable, add hyperlinks to those images. For this, perform the, with the only difference that you select an image instead of text.
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For example, here's how you can make your company logo clickable:. In the Edit signature box, select the logo, and click the Hyperlink button on the toolbar. In the Insert Hyperlink window, just type or paste the URL to the Address box and click OK. Your brand logo has become clickable via a hyperlink. In a similar fashion, you can add links to social media icons such as LinkedIn, Facebook, Twitter, YouTube, etc. Create an Outlook signature based on business card Another quick way to create a signature in Outlook is to include a business card (vCard) that contains your contact information.
Because business cards are created by Outlook automatically based on contacts stored in your address book, be sure to create your own contact first. For this, click People at the bottom of the screen in Outlook 2013 and 2016 ( Contacts in Outlook 2010 and earlier), go to the Home tab New group, and click New Contact. The major part of the work is done! And now, and click the Business Card button on the mini toolbar as shown in the below screenshot. This will display your list of Outlook contacts, where you choose your own contact and click OK. Inserting a vCard based signature in an email will automatically attach a.vcf file containing your business card.
To prevent his from happening, you can copy business card directly from Outlook contacts, and then insert the copied image into your Outlook signature: Creating professional Outlook email signature (with image, links and social media icons) This section provides detailed step-by-step instructions on how to create a more complex email signature, that includes your contact information, photo and social medial icons with links to corresponding profile pages. Because the Outlook signature mini toolbar provides a limited number of options, we are going to create a signature in a new message, and then copy it to Outlook Signatures. Create a new message by clicking the New Email button on the Home tab. Insert a table to hold and alight your contact details and images. In the new message window, switch to the Insert tab, click Table, and drag your cursor in the table grid to select the number of rows and columns corresponding to your email signature layout. The table will help you align your graphic and text elements and bring harmony to your Outlook email signature design.
If you are not sure how many rows and columns you will actually need, you can add 3 rows and 3 columns like we do in this example, and add new or delete extra rows/columns later if needed. Insert your brand logo or personal photo in some cell of the table (first cell in this example). To do this, put the cursor into the cell where you want to add an image, and click the Pictures button on the Insert tab. Browse for an image on your computer, select it, and click the Insert button. Drag a diagonal double-headed arrow in the corner of your image to proportionally resize the image if needed. If you don't plan to include any other graphic or text elements in the first column, erase the unnecessary row borders.
For this, switch to the Layout tab Draw group, and click the Eraser button. This will let you arrange the image in any position within the first column by using the Alignment options on the Layout tab. Type your personal information such as name, job title, company name, phone numbers in other cells and format it the way you want by using different fonts and colors:. If you want to include the social media icons in your signature, you can grab them from this page.
Simply right click the below icons one by one, and click聽 Save image as to save each icon individually on your computer as a.png picture. Add hyperlinks where appropriate. For example, to make the social media icons in your Outlook signature clickable, right-click each icon individually, and click Hyperlink. In the Insert Hyperlink dialog box, type or paste the URL and click OK. For example, this is how you connect a LinkedIn icon to your LinkedIn profile: In a similar manner, you can add a hyperlink to your company logo, or other graphic and text elements. For example, you can type a short name of your web-site ( AbleBits.com in this example), select it, right-click, choose Hyperlink from the context menu and type the full URL to make that short link clickable.
Drag to resize the table columns to remove or add extra room in cells. Our Outlook email signature is almost finished, and we can get rid of the table borders.
Be sure to select the whole table, then go to the Design tab, click Borders, and select No Border. Optionally, to separate the signature content, you can paint a couple of vertical or horizontal borders using the Border Painter option and the Pen Color of your choosing: To make the dividers thinner or thicker, experiment with different Line Styles and Line weights (these options reside right above the Pen Color on the Design tab in the Borders group). When you are happy with the design of your Outlook email signature, select the entire table, and copy it by pressing Ctrl + C, or right-click and select Copy from the context menu. Finally, set up a new signature in Outlook by going to the Insert tab and clicking Signature Signatures (if you need the detailed instructions, here you go: ). And then, paste your signature by pressing Ctrl + V, or right-click anywhere in the text box under Edit Signature, and select Paste from the context menu: And here's another Outlook email signature example created in the same way but with a different color palette and layout: Need more inspiration? How to back up your Outlook signatures After you've created your beautiful Outlook email signatures, you'll probably want to back them up or export to another computer. As already mentioned, nearly everything related to Outlook signatures is very easy to do.
The backup process is not an exception. You just need to copy the entire contents of the Signatures folder to your backup location. To restore your Outlook email signatures, simply copy those files and folders back into the Signatures folder on your computer.
I strongly recommend to afterwards, because the edits you've made in the plain text signature will be overwritten once you change your original html signature in Outlook. Outlook email signature generators The good news is that there exist plenty of online email signature generators that offer a selection of beautifully designed email signature templates. The bad news is that very few of those generators allow exporting their email signatures to Outlook for free. In our previous article, you can find a quick overview of 4 most popular, and 3 of them let you export your custom html signatures to any email client, including Microsoft Outlook, free of charge. For example, to copy your email signature created with the generator to Outlook, simply click the Outlook icon, and will see the detailed step-by-step instructions: In addition, there are a number of specialized tools to create and manage Outlook email signatures, for example:. email signature software solution for Microsoft Outlook 2016, 2013, 2010, 2007, 2003 and OWA. It provides a number of email signature templates that let you create professional Outlook signatures that combine static text with images and dynamic data.
makes it easy to update your email signatures across different email clients such as Outlook, Office 365, Google Apps for Work, Salesforce and others. an Outlook add-on that improves use of HTML-based signatures. All three are paid tools, though trial versions are available. This is how you create, add and change signatures in Outlook. And now, it's over to you!
Have fun designing your brand new Outlook signature, keep fonts readable, colors nice, graphics simple, and you will certainly leave a great lasting impression on all of your email recipients. You may also be interested in:. Hi Svetlana, I have a data in which first row contains date and other three rows contains their pageviews, visits. I need your help to merge date wise data in which i can the total visits pageviews and as well as visitors for all dates seperately this database contains 4700 rows. Below are the example of data.
Looking forward for your reply. Date Visitors Visits Page Views 1-Jan-08 110,318 143,414 165,477 1-Jan-08 111,056 144,372 166,583 1-Jan-08 112,961 146,850 169,442 1-Jan-08 110,977 144,271 166,466 1-Jan-08 110,561 143,730 165,842 1-Jan-08 105,094 136,622 157,641 1-Jan-08 112,742 146,565 169,113 1-Jan-08 108,948 141,632 163,422 1-Jan-08 110,211 143,274 165,316 1-Jan-08 107,731 140,050 161,596 2-Jan-08 107,917 140,292 161,876 2-Jan-08 109,908 142,880 164,862 2-Jan-08 105,705 137,417 158,558 2-Jan-08 106,791 138,829 160,187 Thanks, Nandan. HI Alejandro! I do not know if you solved already this issue, if not, know that I have got the same exactly problem when inserting my new table signature in Outlook 2010.
But after trying several times I accidentally found a way to make the border disappear: when inside the signature's editing box on Outlook signatures & stationery,select the white colour on the edit bar and the black border disappears! Try also to do the same in the initial page new message where you have created your signature. This may prevent the black border to show out.This tutorial is really GREAT! It's detailed and a rich source of info. Thanks a lot Svetlana!
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